OzyForms FAQs

Initial Setup

• What is OzyForms
  OzyForms is a Google Form extension + Web Application that extends the capabilities of Google Forms.
  
  

  Some of the capabilities that OzyForms brings are:

  
  

  1. ➜ Restrict duration taken for form completion ie for quizes
  2. ➜ Allow your team to collect data while offline using our free Android or iOS apps
  3. ➜ Collect main and supporting data using line items
  4. ➜ Change color, add logo and customize the welcome and outro message during form submission
  5. ➜ Improve user experience by deploying google forms as a chatbot
  6. ➜ Automatically limit the period open for form submissions
  7. ➜ Restrict form submissions to a list of specified recipients
  8. ➜ Collect GPS Location where form is filled. Dependent on respondent consent.
  9. ➜ Dynamically and instantly share data as they come in via email or api endpoint
  10. ➜ Allow respondents to download a pdf copy of the data they have submitted
  11. ➜ Transform your google form to be an online checkout system for your shop or event.

• Installing Google Add-on
  1. 1. Go to Google Forms and add OzyForms Add-on
  2. 2. Open any form you would like to use with OzyForms
  3. 3. Click the puzzle icon then click "Configure". Follow the instructions on the screen to complete the setup.
• Registering account
  Registration is automatic when you :
  

  1. ➜ Connect your form with OzyForms for the first time
  2. ➜ Sign In to OzyForms website using your Google account for the first time
• Trial account limits
  When you create an account or a new organization, the system will automatically give an allowance of 50 responses to be collected after which all response submissions will be blocked. All features of OzyForms are enebled during the trial period.
• Managing Organisations
  Organizations are a group of people that work together. Billing and response quotas are based on Organizations.
  By default, an organization is set up when you signin or connect a form for the first time.
  Below is the interface where you can add, edit, delete or open the various organizations that you belong to.
  
  
  

  1. 1. Create a new organization.
  2. 2. Open an organization workspace. Handy when you are a member of many organizations.
  3. 3. Leave an organization if you no longer wish to be part of.
  4. 4. Manage team members for a particular organization
• Managing team members
  Add, remove and set user rights for each organization
  
  
• What are Connected forms
  Connected forms are Google forms that have been linked to the OzyForms platform.
  Once connected the forms can be reused in several projects.

Project : Details

• What are projects
  Projects in OzyForms are data collection sessions that allows you to set various configurations relating to session behaviour.
  Projects allow for re-use of a single connected form.
• Setting project title and description
  You can set project title and description under the project settings section. the title and description is what end users see before starting a session.
• Retrieving project sharable link
  Sharable link is a unqueqe and publicly accesible link that can be shared to the intended audience. Clicking on the link opens a survey in accordance to the project settings.
• Retrieving project Offline form ID
  Offline form ID is unique to each project. found under project details section. This form ID is used to download a project for offline access using our Android and iOS apps.
• What are the mobile app store links
  Android app:Click Here
  
  iOS app: comming soon

Project : Google Forms

• Adding Main Form to project
  Simply select the connected form you want to use as the main form. This section is mandatory
  
• Adding line items to project
  Some projects requires the capturing of line items per entry. Line items can be one or many. You can create line items by selecting an existing connected form and giving it a title for easy reference
  

Project : Branding

• General Branding
  You can define the general look and feel of a project by specifying the following :
  

  1. ➜ Background color
  2. ➜ Text color
  3. ➜ Logo
• Before Submission
  This is the content to show the respondent before they begin filling the form. The welcome message and the caption of the button to start a session is set here. A preview of what the end user will see is displaced to ensure everthing is in order.
• After submission
  This is the content to show the respondent after they have completed filling the form. A completion message, redirect button caption and redirect link is specified here. A preview of what the end user will see is displaced to ensure everthing is in order.

Project : Setting

• Activating/Deactivating a project
  A project can be activated or deactivated by toggling the switch found under the project settings section
  
• Deploying a project as a form
  A project can be deployed as a normal form under the project settings section
  
• Deploying a project as a chat
  A project can be deployed as a chat to improve the data collection process.
  
  
  
  End product
  
• Restrict availability of a project
  A project can be restricted or open to be filled any time. When a restriction is specified, you have to enter a start and end time.
  
  
• Adding a timer to project
  A project can be restricted in terms of the duration it takes to complete filling. You can specify the duration and what happens when the timer is over
  
  
• Restrict access to project
  A project can be restricted to specific individuals or a group of people.
  
• Limit responses collected
  Responses can be restricted in terms of total received or total per person.
  
• Request location data
  You can request respondents to give their location data if they consent to it.
  

Project : Data sharing

• Sharing data via endpoint
  This setting allows you to share data with other systems in realtime. An endpoint url has to be specified
  
• Sharing data via email
  You can specify the list of recepients to be sent a copy of the data collected.
  You can optionally opt to send a copy to the respondent.
  
• Allow respondents to download copy of data
  You can optionally allow respondent to download a copy of their data as PDF.
  

Admin Area

• Subscription Management
  For users with admin rights only. This section allows for the subscription to diffrent plans and viewing of subscription history.
• Configure organisation to accept payments
  For users with admin rights only. This section allows for the admin to authorise OzyForms to initiate payments on behalf of the organization.

Resource Utilisation

• Checking how many responses have been utilised
  This section shows how many responses have been utilized against the current subscription quota
  
  
• Monitoring subscription end date
  This section shows when the current subscription plan is ending for planning puposes
  
  

Subscriptions

• Is Ozyforms a paid service?
  Yes it is. There is a free trial that allows you to collect upto 50 responses.
• Subscription plans
  There are three subscription plans. All plans have no limitations in terms of enebled features:
  
  

  Plan Name	Cost	Description	Responses allowed
  Basic Plan	USD 20 / Org. / Month	Perfect for personal use with a small to medium target audience size.	Upto 2,000
  For Business	USD 30 / Org. / Month	Perfect for mid sized enterprises with a medium to high target audience size.	Upto 5,000
  Enterprise	USD 70 / Org. / Month	Perfect for large corporations with a high number of target audience size.	Unlimited

• What happens after subscription ends
  The system will prevent further data collection until a subscription plan is activated.
• Cancel a subscription
  An active subscription can be canceled anytime. However, responses can still be collected id the subscription end date has not passed and quoa not exceeded.

Legal

• Privacy Policy
  Privacy Policy :Click Here
• Terms of Service
  Terms of Service :Click Here

Popular

• What is OzyForms Session ID
  This is a unique session ID that is used to monitor and save responses. It should never be edited
  
  
• Nothing happens after I fill a form
  A submitted form is supposed to auto close after a few seconds. You can as well close the popup manually.
• Where are the responses stored
  All responses are stored to the respective Google Form responses section. We however query this information to help generate detailed report on project reporting section
• What are the trial limits
  Trials are only limited to the number of responses that can be collected, which is 50 only. All platform features are enabled.
• Offline submission when Quota is exceeded
  Data can both be collected and stored offline using our android and iOS apps. The data can later be submitted when there is internet connectivity. In the case where there is no active subscripton or quta has been exceeded, the data collected will not be submitted until there is an active subscription and the quota has not been exceeded.